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Vital Communities List Migration: Difference between revisions

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== Migration process ==


== Migration process ==
Each list follows this general process. The communication templates should be reviewed and updated with the list’s specific dates, addresses, and contacts before they are sent.


Each list follows this general process:
# '''Announce the move.''' On the '''Announcement Date''', send the [[Vital Communities List Migration/01-move-announcement|move announcement]] to the existing list. It explains the new list, the opt-out process, and the planned cutover date.
# On the '''Announcement Date''' a notice that the list is moving is sent to the existing list, containing details for how to opt-out and the closing date of the existing list (typically 7 calendar days) ([[Vital Communities List Migration/01-move-announcement|Sample Announcement]])
# '''Review list information and allow opt-out.''' List administrators receive the [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] so they can confirm the public list information. Existing subscribers who do not want to move can unsubscribe from the Vital Communities list before the '''Cutover Date'''.
#* List Administrators will receive a separate announcement with additional steps to take before the closing date ([[Vital Communities List Migration/02-list-administrator-review|Sample Admin Announcement]])
# '''Cut over the list.''' On the '''Cutover Date''', send the [[Vital Communities List Migration/03-closure-announcement|closure announcement]] to remaining subscribers. Place the previous list in '''moderated mode''' so new posts are not distributed, and enable the [[Vital Communities List Migration/05-old-list-autoresponse|old-list autoresponse]] to direct senders to the new list.
#* Existing list subscribers opt-out by unsubscribing from the existing list before the '''Cutover Date'''
# '''Transfer subscribers and welcome them.''' Import subscribers who did not opt out, including their delivery preferences. Then send the [[Vital Communities List Migration/04-uvlists-welcome-message|UVLists welcome message]] with information about the list, its moderators, and where to get help.
# On the '''Cutover Date''' another notice will be sent to the remaining list members, stating that the list will be closing at the end of the day. ([[Vital Communities List Migration/03-closure-announcement|Sample Closing Announcement]])
#* The existing list will be moved to '''moderated mode''', so no posts will be passed to subscribers. New posts to the existing list will receive an auto-response stating the list has moved and where to find the new list. ([[Vital Communities List Migration/05-old-list-autoresponse|Sample Autoresponse]])
# Subscribers who did not opt out are imported with their delivery preferences. A welcome message with information about the list, its moderators, and how to get help is then sent. ([[Vital Communities List Migration/04-uvlists-welcome-message|Sample Welcome Message]])


[[Category:List Migration]]
[[Category:List Migration]]
Retrieved from "https://uvlists.org/wiki/Vital_Communities_List_Migration"