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As described in [[News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists]], UVLists is documenting the migration of community email lists from Vital Communities to UVLists. This page tracks the planned schedule and process; its subpages provide reusable communications for subscribers and list administrators.
As described in [[News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists]], UVLists is documenting the migration of community email lists from Vital Communities to UVLists. This page tracks the planned schedule and process; its subpages provide reusable communications for subscribers and list administrators.


For help with a migration or a question about a particular list, see [[Contact|Contact UVLists]].
Common questions are answered in the [[Vital Communities List Migration/FAQ|list migration FAQ]]. For help with a migration or a question about a particular list, email [mailto:helpdesk@uvlists.org helpdesk@uvlists.org]. Other addresses are on the [[Contact|Contact UVLists]] page.
 
== What subscribers need to do ==
 
Subscribers do not need to take action to move to the new UVLists list. Unless they unsubscribe from the Vital Communities list before its '''Cutover Date''', their subscription and delivery preference will be transferred. After the move, use the new list address shown on the list’s UVLists page.
 
== Before your list moves ==
 
A few minutes of preparation helps the new list's messages reach your inbox instead of your spam folder.
 
# '''Add the new list to your contacts.''' Every list has a ready-made contact card. Open the list's page from the table below, find '''VCard File''' in the '''Mailing List Info''' box, and select the link. You can also get the card from the list's short page at <code>go.uvlists.org</code> (for example, <code><nowiki>https://go.uvlists.org/norwich</nowiki></code>). With the card saved, your email program fills in the correct new address when you write to the list.
# '''Mark UVLists mail as safe.''' If your email service has a safe senders or approved senders list, add <code>lists.uvlists.org</code> to it.
# '''Check your spam folder after the cutover date.''' If a list message lands there, mark it as ''not spam''. Your email service learns from this.
 
For step-by-step help, see [[Help:Subscribing|Subscribing]] and [[Help:Delivery problems|Delivery problems]]. If something still is not working, email [mailto:helpdesk@uvlists.org helpdesk@uvlists.org].
 
== What list administrators need to do ==
 
List administrators should review the list’s public page for accuracy, including its purpose, guidelines, owner-contact address, and joining instructions. The [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] explains what to check and how to submit corrections.


== Migration schedule ==
== Migration schedule ==
Line 10: Line 28:


The status column uses these terms:
The status column uses these terms:
* '''Not migrated''' - Migration has not started.
 
* '''Signup open''' - Existing Vital Communities subscribers have been notified. The new list is available for subscriptions but not yet for posting.
{| class="wikitable"
* '''Migrated''' - The list is operating on UVLists, the prior Vital Communities list is closed, and an autoresponse directs senders to the new address.
! Status
* '''Complete''' - The prior Vital Communities list has been fully retired.
! Meaning
|-
| Not migrated
| Migration has not started.
|-
| Announced
| Existing Vital Communities subscribers have been notified and can opt out before the cutover date. The new list is available for subscriptions but not yet for posting.
|-
| Migrated
| The list is operating on UVLists, the prior Vital Communities list is closed, and an autoresponse directs senders to the new address.
|-
| Complete
| The prior Vital Communities list has been fully retired.
|}


{| class="wikitable sortable"
{| class="wikitable sortable"
Line 20: Line 51:
! VC List !! UVL List !! Announcement Date !! Cutover Date !! Current Status
! VC List !! UVL List !! Announcement Date !! Cutover Date !! Current Status
|-
|-
| barnard@lists.vitalcommunities.org || [[Lists:Barnard]] || October 20, 2026 || October 27, 2026 || Not Migrated
| barnard@lists.vitalcommunities.org || [[Lists:Barnard]] || October 20, 2026 || October 27, 2026 || Announced
|-
| bradford@lists.vitalcommunities.org || [[Lists:Bradford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| bradford@lists.vitalcommunities.org || [[Lists:Bradford]] || October 20, 2026 || October 27, 2026 || Not Migrated
| bridgewater@lists.vitalcommunities.org || [[Lists:Bridgewater]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| bridgewater@lists.vitalcommunities.org || [[Lists:Bridgewater]] || October 20, 2026 || October 27, 2026 || Not Migrated
| brownsville@lists.vitalcommunities.org || [[Lists:Brownsville]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| brownsville@lists.vitalcommunities.org || [[Lists:Brownsville]] || October 21, 2026 || October 28, 2026 || Not Migrated
| chelsea@lists.vitalcommunities.org || [[Lists:Chelsea]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| chelsea@lists.vitalcommunities.org || [[Lists:Chelsea]] || October 21, 2026 || October 28, 2026 || Not Migrated
| claremont@lists.vitalcommunities.org || [[Lists:Claremont]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| claremont@lists.vitalcommunities.org || [[Lists:Claremont]] || October 21, 2026 || October 28, 2026 || Not Migrated
| enfield@lists.vitalcommunities.org || [[Lists:Enfield]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| enfield@lists.vitalcommunities.org || [[Lists:Enfield]] || October 21, 2026 || October 28, 2026 || Not Migrated
| fairlee@lists.vitalcommunities.org || [[Lists:Fairlee]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| fairlee@lists.vitalcommunities.org || [[Lists:Fairlee]] || October 20, 2026 || October 27, 2026 || Not Migrated
| grafton@lists.vitalcommunities.org || [[Lists:Grafton]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| grafton@lists.vitalcommunities.org || [[Lists:Grafton]] || October 21, 2026 || October 28, 2026 || Not Migrated
| grantham@lists.vitalcommunities.org || [[Lists:Grantham]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| grantham@lists.vitalcommunities.org || [[Lists:Grantham]] || October 22, 2026 || October 29, 2026 || Not Migrated
| groton_area@lists.vitalcommunities.org || [[Lists:Groton]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| groton_area@lists.vitalcommunities.org || || || || Not Migrated
| hanover@lists.vitalcommunities.org || [[Lists:Hanover]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| hanover@lists.vitalcommunities.org || [[Lists:Hanover]] || October 22, 2026 || October 29, 2026 || Not Migrated
| hartford@lists.vitalcommunities.org || [[Lists:Hartford]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| hartford@lists.vitalcommunities.org || [[Lists:Hartford]] || October 22, 2026 || October 29, 2026 || Not Migrated
| haverhill@lists.vitalcommunities.org || [[Lists:Haverhill]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| haverhill@lists.vitalcommunities.org || [[Lists:Haverhill]] || October 22, 2026 || October 29, 2026 || Not Migrated
| lebanon@lists.vitalcommunities.org || [[Lists:Lebanon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| lebanon@lists.vitalcommunities.org || [[Lists:Lebanon]] || October 22, 2026 || October 29, 2026 || Not Migrated
| lyme@lists.vitalcommunities.org || [[Lists:Lyme]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| lyme@lists.vitalcommunities.org || [[Lists:Lyme]] || October 23, 2026 || October 30, 2026 || Not Migrated
| mascoma@lists.vitalcommunities.org || [[Lists:Mascoma]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| mascoma@lists.vitalcommunities.org || [[Lists:Mascoma]] || October 23, 2026 || October 30, 2026 || Not Migrated
| newbury@lists.vitalcommunities.org || [[Lists:Newbury]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| newbury@lists.vitalcommunities.org || [[Lists:Newbury]] || October 23, 2026 || October 30, 2026 || Not Migrated
| norwich@lists.vitalcommunities.org || [[Lists:Norwich]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| norwich@lists.vitalcommunities.org || [[Lists:Norwich]] || October 23, 2026 || October 30, 2026 || Not Migrated
| orford@lists.vitalcommunities.org || [[Lists:Orford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| orford@lists.vitalcommunities.org || [[Lists:Orford]] || October 20, 2026 || October 27, 2026 || Not Migrated
| piermont@lists.vitalcommunities.org || [[Lists:Piermont]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| piermont@lists.vitalcommunities.org || [[Lists:Piermont]] || October 23, 2026 || October 30, 2026 || Not Migrated
| plainfield@lists.vitalcommunities.org || [[Lists:Plainfield]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| plainfield@lists.vitalcommunities.org || [[Lists:Plainfield]] || October 23, 2026 || October 30, 2026 || Not Migrated
| pomfret@lists.vitalcommunities.org || [[Lists:Pomfret]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| pomfret@lists.vitalcommunities.org || [[Lists:Pomfret]] || October 23, 2026 || October 30, 2026 || Not Migrated
| reading@lists.vitalcommunities.org || [[Lists:Reading]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| reading@lists.vitalcommunities.org || [[Lists:Reading]] || October 23, 2026 || October 30, 2026 || Not Migrated
| royalton@lists.vitalcommunities.org || [[Lists:Royalton]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| royalton@lists.vitalcommunities.org || [[Lists:Royalton]] || October 20, 2026 || October 27, 2026 || Not Migrated
| ryegate@lists.vitalcommunities.org || [[Lists:Ryegate]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| ryegate@lists.vitalcommunities.org || [[Lists:Ryegate]] || October 20, 2026 || October 27, 2026 || Not Migrated
| sharon@lists.vitalcommunities.org || [[Lists:Sharon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| sharon@lists.vitalcommunities.org || [[Lists:Sharon]] || October 22, 2026 || October 29, 2026 || Not Migrated
| strafford@lists.vitalcommunities.org || [[Lists:Strafford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| strafford@lists.vitalcommunities.org || [[Lists:Strafford]] || October 20, 2026 || October 27, 2026 || Not Migrated
| thetford@lists.vitalcommunities.org || [[Lists:Thetford]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| thetford@lists.vitalcommunities.org || [[Lists:Thetford]] || October 21, 2026 || October 28, 2026 || Not Migrated
| tunbridge@lists.vitalcommunities.org || [[Lists:Tunbridge]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| tunbridge@lists.vitalcommunities.org || [[Lists:Tunbridge]] || October 21, 2026 || October 28, 2026 || Not Migrated
| vershire@lists.vitalcommunities.org || [[Lists:Vershire]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| vershire@lists.vitalcommunities.org || [[Lists:Vershire]] || October 22, 2026 || October 29, 2026 || Not Migrated
| west_fairlee@lists.vitalcommunities.org || [[Lists:West Fairlee]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| west_fairlee@lists.vitalcommunities.org || || || || Not Migrated
| west_lebanon@lists.vitalcommunities.org || [[Lists:West Lebanon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| west_lebanon@lists.vitalcommunities.org || || || || Not Migrated
| west_newbury@lists.vitalcommunities.org || [[Lists:West Newbury]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| west_newbury@lists.vitalcommunities.org || || || || Not Migrated
| west_norwich@lists.vitalcommunities.org || [[Lists:West Norwich]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| west_norwich@lists.vitalcommunities.org || || || || Not Migrated
| windsor@lists.vitalcommunities.org || [[Lists:Windsor]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| windsor@lists.vitalcommunities.org || [[Lists:Windsor]] || October 21, 2026 || October 28, 2026 || Not Migrated
| woodstock@lists.vitalcommunities.org || [[Lists:Woodstock]] || October 23, 2026 || October 30, 2026 || Announced
|}
 
Each linked UVLists list page includes its new address, joining instructions, and local guidelines.
 
== Not yet scheduled ==
 
{| class="wikitable"
! Vital Communities list
! Planning status
|-
|-
| woodstock@lists.vitalcommunities.org || Woodstock (list page in preparation) || || || Not Migrated
| lrn@lists.vitalcommunities.org
| List page in preparation; schedule to be determined.
|}
|}
== Migration process ==
== Migration process ==


Line 100: Line 144:
# '''Announce the move.''' On the '''Announcement Date''', send the [[Vital Communities List Migration/01-move-announcement|move announcement]] to the existing list. It explains the new list, the opt-out process, and the planned cutover date.
# '''Announce the move.''' On the '''Announcement Date''', send the [[Vital Communities List Migration/01-move-announcement|move announcement]] to the existing list. It explains the new list, the opt-out process, and the planned cutover date.
# '''Review list information and allow opt-out.''' List administrators receive the [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] so they can confirm the public list information. Existing subscribers who do not want to move can unsubscribe from the Vital Communities list before the '''Cutover Date'''.
# '''Review list information and allow opt-out.''' List administrators receive the [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] so they can confirm the public list information. Existing subscribers who do not want to move can unsubscribe from the Vital Communities list before the '''Cutover Date'''.
# '''Cut over the list.''' On the '''Cutover Date''', send the [[Vital Communities List Migration/03-closure-announcement|closure announcement]] to remaining subscribers. Place the previous list in '''moderated mode''' so new posts are not distributed, and enable the [[Vital Communities List Migration/05-old-list-autoresponse|old-list autoresponse]] to direct senders to the new list.
# '''Cut over the list.''' On the '''Cutover Date''', send the [[Vital Communities List Migration/03-closure-announcement|closure announcement]] to remaining subscribers. Place the previous list in '''moderated mode''' so new posts are not distributed, and enable the [[Vital Communities List Migration/05-old-list-autoresponse|old-list autoresponse]] to direct senders to the new list for the period set for that migration.
# '''Transfer subscribers and welcome them.''' Import subscribers who did not opt out, including their delivery preferences. Then send the [[Vital Communities List Migration/04-uvlists-welcome-message|UVLists welcome message]] with information about the list, its moderators, and where to get help.
# '''Transfer subscribers and welcome them.''' Import subscribers who did not opt out, including their delivery preferences. Then send the [[Vital Communities List Migration/04-uvlists-welcome-message|UVLists welcome message]] with information about the list, its moderators, and where to get help.


[[Category:List Migration]]
[[Category:List Migration]]

Latest revision as of 01:01, 24 October 2026

Overview

As described in News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists, UVLists is documenting the migration of community email lists from Vital Communities to UVLists. This page tracks the planned schedule and process; its subpages provide reusable communications for subscribers and list administrators.

Common questions are answered in the list migration FAQ. For help with a migration or a question about a particular list, email helpdesk@uvlists.org. Other addresses are on the Contact UVLists page.

What subscribers need to do

Subscribers do not need to take action to move to the new UVLists list. Unless they unsubscribe from the Vital Communities list before its Cutover Date, their subscription and delivery preference will be transferred. After the move, use the new list address shown on the list’s UVLists page.

Before your list moves

A few minutes of preparation helps the new list's messages reach your inbox instead of your spam folder.

  1. Add the new list to your contacts. Every list has a ready-made contact card. Open the list's page from the table below, find VCard File in the Mailing List Info box, and select the link. You can also get the card from the list's short page at go.uvlists.org (for example, https://go.uvlists.org/norwich). With the card saved, your email program fills in the correct new address when you write to the list.
  2. Mark UVLists mail as safe. If your email service has a safe senders or approved senders list, add lists.uvlists.org to it.
  3. Check your spam folder after the cutover date. If a list message lands there, mark it as not spam. Your email service learns from this.

For step-by-step help, see Subscribing and Delivery problems. If something still is not working, email helpdesk@uvlists.org.

What list administrators need to do

List administrators should review the list’s public page for accuracy, including its purpose, guidelines, owner-contact address, and joining instructions. The administrator review request explains what to check and how to submit corrections.

Migration schedule

The schedule below shows the planned announcement and cutover dates for each list. Dates and status may change as migration work progresses.

The status column uses these terms:

Status Meaning
Not migrated Migration has not started.
Announced Existing Vital Communities subscribers have been notified and can opt out before the cutover date. The new list is available for subscriptions but not yet for posting.
Migrated The list is operating on UVLists, the prior Vital Communities list is closed, and an autoresponse directs senders to the new address.
Complete The prior Vital Communities list has been fully retired.
Migration Schedule
VC List UVL List Announcement Date Cutover Date Current Status
barnard@lists.vitalcommunities.org Lists:Barnard October 20, 2026 October 27, 2026 Announced
bradford@lists.vitalcommunities.org Lists:Bradford October 20, 2026 October 27, 2026 Announced
bridgewater@lists.vitalcommunities.org Lists:Bridgewater October 20, 2026 October 27, 2026 Announced
brownsville@lists.vitalcommunities.org Lists:Brownsville October 21, 2026 October 28, 2026 Announced
chelsea@lists.vitalcommunities.org Lists:Chelsea October 21, 2026 October 28, 2026 Announced
claremont@lists.vitalcommunities.org Lists:Claremont October 21, 2026 October 28, 2026 Announced
enfield@lists.vitalcommunities.org Lists:Enfield October 21, 2026 October 28, 2026 Announced
fairlee@lists.vitalcommunities.org Lists:Fairlee October 20, 2026 October 27, 2026 Announced
grafton@lists.vitalcommunities.org Lists:Grafton October 21, 2026 October 28, 2026 Announced
grantham@lists.vitalcommunities.org Lists:Grantham October 22, 2026 October 29, 2026 Announced
groton_area@lists.vitalcommunities.org Lists:Groton October 21, 2026 October 28, 2026 Announced
hanover@lists.vitalcommunities.org Lists:Hanover October 22, 2026 October 29, 2026 Announced
hartford@lists.vitalcommunities.org Lists:Hartford October 22, 2026 October 29, 2026 Announced
haverhill@lists.vitalcommunities.org Lists:Haverhill October 22, 2026 October 29, 2026 Announced
lebanon@lists.vitalcommunities.org Lists:Lebanon October 22, 2026 October 29, 2026 Announced
lyme@lists.vitalcommunities.org Lists:Lyme October 23, 2026 October 30, 2026 Announced
mascoma@lists.vitalcommunities.org Lists:Mascoma October 23, 2026 October 30, 2026 Announced
newbury@lists.vitalcommunities.org Lists:Newbury October 23, 2026 October 30, 2026 Announced
norwich@lists.vitalcommunities.org Lists:Norwich October 23, 2026 October 30, 2026 Announced
orford@lists.vitalcommunities.org Lists:Orford October 20, 2026 October 27, 2026 Announced
piermont@lists.vitalcommunities.org Lists:Piermont October 23, 2026 October 30, 2026 Announced
plainfield@lists.vitalcommunities.org Lists:Plainfield October 23, 2026 October 30, 2026 Announced
pomfret@lists.vitalcommunities.org Lists:Pomfret October 23, 2026 October 30, 2026 Announced
reading@lists.vitalcommunities.org Lists:Reading October 23, 2026 October 30, 2026 Announced
royalton@lists.vitalcommunities.org Lists:Royalton October 20, 2026 October 27, 2026 Announced
ryegate@lists.vitalcommunities.org Lists:Ryegate October 20, 2026 October 27, 2026 Announced
sharon@lists.vitalcommunities.org Lists:Sharon October 22, 2026 October 29, 2026 Announced
strafford@lists.vitalcommunities.org Lists:Strafford October 20, 2026 October 27, 2026 Announced
thetford@lists.vitalcommunities.org Lists:Thetford October 21, 2026 October 28, 2026 Announced
tunbridge@lists.vitalcommunities.org Lists:Tunbridge October 21, 2026 October 28, 2026 Announced
vershire@lists.vitalcommunities.org Lists:Vershire October 22, 2026 October 29, 2026 Announced
west_fairlee@lists.vitalcommunities.org Lists:West Fairlee October 21, 2026 October 28, 2026 Announced
west_lebanon@lists.vitalcommunities.org Lists:West Lebanon October 22, 2026 October 29, 2026 Announced
west_newbury@lists.vitalcommunities.org Lists:West Newbury October 23, 2026 October 30, 2026 Announced
west_norwich@lists.vitalcommunities.org Lists:West Norwich October 23, 2026 October 30, 2026 Announced
windsor@lists.vitalcommunities.org Lists:Windsor October 21, 2026 October 28, 2026 Announced
woodstock@lists.vitalcommunities.org Lists:Woodstock October 23, 2026 October 30, 2026 Announced

Each linked UVLists list page includes its new address, joining instructions, and local guidelines.

Not yet scheduled

Vital Communities list Planning status
lrn@lists.vitalcommunities.org List page in preparation; schedule to be determined.

Migration process

Each list follows this general process. The communication templates should be reviewed and updated with the list’s specific dates, addresses, and contacts before they are sent.

  1. Announce the move. On the Announcement Date, send the move announcement to the existing list. It explains the new list, the opt-out process, and the planned cutover date.
  2. Review list information and allow opt-out. List administrators receive the administrator review request so they can confirm the public list information. Existing subscribers who do not want to move can unsubscribe from the Vital Communities list before the Cutover Date.
  3. Cut over the list. On the Cutover Date, send the closure announcement to remaining subscribers. Place the previous list in moderated mode so new posts are not distributed, and enable the old-list autoresponse to direct senders to the new list for the period set for that migration.
  4. Transfer subscribers and welcome them. Import subscribers who did not opt out, including their delivery preferences. Then send the UVLists welcome message with information about the list, its moderators, and where to get help.
Retrieved from "https://uvlists.org/index.php?title=Vital_Communities_List_Migration&oldid=310"