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Vital Communities List Migration: Difference between revisions

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As described in [[News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists]], UVLists is documenting the migration of community email lists from Vital Communities to UVLists. This page tracks the planned schedule and process; its subpages provide reusable communications for subscribers and list administrators.
As described in [[News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists]], UVLists is documenting the migration of community email lists from Vital Communities to UVLists. This page tracks the planned schedule and process; its subpages provide reusable communications for subscribers and list administrators.


For help with a migration or a question about a particular list, see [[Contact|Contact UVLists]].
Common questions are answered in the [[Vital Communities List Migration/FAQ|list migration FAQ]]. For help with a migration or a question about a particular list, email [mailto:helpdesk@uvlists.org helpdesk@uvlists.org]. Other addresses are on the [[Contact|Contact UVLists]] page.
 
== What subscribers need to do ==
 
Subscribers do not need to take action to move to the new UVLists list. Unless they unsubscribe from the Vital Communities list before its '''Cutover Date''', their subscription and delivery preference will be transferred. After the move, use the new list address shown on the list’s UVLists page.
 
== Before your list moves ==
 
A few minutes of preparation helps the new list's messages reach your inbox instead of your spam folder.
 
# '''Add the new list to your contacts.''' Every list has a ready-made contact card. Open the list's page from the table below, find '''VCard File''' in the '''Mailing List Info''' box, and select the link. You can also get the card from the list's short page at <code>go.uvlists.org</code> (for example, <code><nowiki>https://go.uvlists.org/norwich</nowiki></code>). With the card saved, your email program fills in the correct new address when you write to the list.
# '''Mark UVLists mail as safe.''' If your email service has a safe senders or approved senders list, add <code>lists.uvlists.org</code> to it.
# '''Check your spam folder after the cutover date.''' If a list message lands there, mark it as ''not spam''. Your email service learns from this.
 
For step-by-step help, see [[Help:Subscribing|Subscribing]] and [[Help:Delivery problems|Delivery problems]]. If something still is not working, email [mailto:helpdesk@uvlists.org helpdesk@uvlists.org].
 
== What list administrators need to do ==
 
List administrators should review the list’s public page for accuracy, including its purpose, guidelines, owner-contact address, and joining instructions. The [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] explains what to check and how to submit corrections.


== Migration schedule ==
== Migration schedule ==
Line 10: Line 28:


The status column uses these terms:
The status column uses these terms:
* '''Not migrated''' - Migration has not started.
 
* '''Signup open''' - Existing Vital Communities subscribers have been notified. The new list is available for subscriptions but not yet for posting.
{| class="wikitable"
* '''Migrated''' - The list is operating on UVLists, the prior Vital Communities list is closed, and an autoresponse directs senders to the new address.
! Status
* '''Complete''' - The prior Vital Communities list has been fully retired.
! Meaning
|-
| Not migrated
| Migration has not started.
|-
| Announced
| Existing Vital Communities subscribers have been notified and can opt out before the cutover date. The new list is available for subscriptions but not yet for posting.
|-
| Migrated
| The list is operating on UVLists, the prior Vital Communities list is closed, and an autoresponse directs senders to the new address.
|-
| Complete
| The prior Vital Communities list has been fully retired.
|}


{| class="wikitable sortable"
{| class="wikitable sortable"
Line 20: Line 51:
! VC List !! UVL List !! Announcement Date !! Cutover Date !! Current Status
! VC List !! UVL List !! Announcement Date !! Cutover Date !! Current Status
|-
|-
| barnard@lists.vitalcommunities.org || [[Lists:Barnard]] || October 20, 2026 || October 27, 2026 || Not Migrated
| barnard@lists.vitalcommunities.org || [[Lists:Barnard]] || October 20, 2026 || October 27, 2026 || Announced
|-
| bradford@lists.vitalcommunities.org || [[Lists:Bradford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| bradford@lists.vitalcommunities.org || [[Lists:Bradford]] || October 20, 2026 || October 27, 2026 || Not Migrated
| bridgewater@lists.vitalcommunities.org || [[Lists:Bridgewater]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| bridgewater@lists.vitalcommunities.org || [[Lists:Bridgewater]] || October 20, 2026 || October 27, 2026 || Not Migrated
| brownsville@lists.vitalcommunities.org || [[Lists:Brownsville]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| brownsville@lists.vitalcommunities.org || [[Lists:Brownsville]] || October 21, 2026 || October 28, 2026 || Not Migrated
| chelsea@lists.vitalcommunities.org || [[Lists:Chelsea]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| chelsea@lists.vitalcommunities.org || [[Lists:Chelsea]] || October 21, 2026 || October 28, 2026 || Not Migrated
| claremont@lists.vitalcommunities.org || [[Lists:Claremont]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| claremont@lists.vitalcommunities.org || [[Lists:Claremont]] || October 21, 2026 || October 28, 2026 || Not Migrated
| enfield@lists.vitalcommunities.org || [[Lists:Enfield]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| enfield@lists.vitalcommunities.org || [[Lists:Enfield]] || October 21, 2026 || October 28, 2026 || Not Migrated
| fairlee@lists.vitalcommunities.org || [[Lists:Fairlee]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| fairlee@lists.vitalcommunities.org || [[Lists:Fairlee]] || October 20, 2026 || October 27, 2026 || Not Migrated
| grafton@lists.vitalcommunities.org || [[Lists:Grafton]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| grafton@lists.vitalcommunities.org || [[Lists:Grafton]] || October 21, 2026 || October 28, 2026 || Not Migrated
| grantham@lists.vitalcommunities.org || [[Lists:Grantham]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| grantham@lists.vitalcommunities.org || [[Lists:Grantham]] || October 22, 2026 || October 29, 2026 || Not Migrated
| groton_area@lists.vitalcommunities.org || [[Lists:Groton]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| groton_area@lists.vitalcommunities.org || || || || Not Migrated
| hanover@lists.vitalcommunities.org || [[Lists:Hanover]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| hanover@lists.vitalcommunities.org || [[Lists:Hanover]] || October 22, 2026 || October 29, 2026 || Not Migrated
| hartford@lists.vitalcommunities.org || [[Lists:Hartford]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| hartford@lists.vitalcommunities.org || [[Lists:Hartford]] || October 22, 2026 || October 29, 2026 || Not Migrated
| haverhill@lists.vitalcommunities.org || [[Lists:Haverhill]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| haverhill@lists.vitalcommunities.org || [[Lists:Haverhill]] || October 22, 2026 || October 29, 2026 || Not Migrated
| lebanon@lists.vitalcommunities.org || [[Lists:Lebanon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| lebanon@lists.vitalcommunities.org || [[Lists:Lebanon]] || October 22, 2026 || October 29, 2026 || Not Migrated
| lyme@lists.vitalcommunities.org || [[Lists:Lyme]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| lyme@lists.vitalcommunities.org || [[Lists:Lyme]] || October 23, 2026 || October 30, 2026 || Not Migrated
| mascoma@lists.vitalcommunities.org || [[Lists:Mascoma]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| mascoma@lists.vitalcommunities.org || [[Lists:Mascoma]] || October 23, 2026 || October 30, 2026 || Not Migrated
| newbury@lists.vitalcommunities.org || [[Lists:Newbury]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| newbury@lists.vitalcommunities.org || [[Lists:Newbury]] || October 23, 2026 || October 30, 2026 || Not Migrated
| norwich@lists.vitalcommunities.org || [[Lists:Norwich]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| norwich@lists.vitalcommunities.org || [[Lists:Norwich]] || October 23, 2026 || October 30, 2026 || Not Migrated
| orford@lists.vitalcommunities.org || [[Lists:Orford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| orford@lists.vitalcommunities.org || [[Lists:Orford]] || October 20, 2026 || October 27, 2026 || Not Migrated
| piermont@lists.vitalcommunities.org || [[Lists:Piermont]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| piermont@lists.vitalcommunities.org || [[Lists:Piermont]] || October 23, 2026 || October 30, 2026 || Not Migrated
| plainfield@lists.vitalcommunities.org || [[Lists:Plainfield]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| plainfield@lists.vitalcommunities.org || [[Lists:Plainfield]] || October 23, 2026 || October 30, 2026 || Not Migrated
| pomfret@lists.vitalcommunities.org || [[Lists:Pomfret]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| pomfret@lists.vitalcommunities.org || [[Lists:Pomfret]] || October 23, 2026 || October 30, 2026 || Not Migrated
| reading@lists.vitalcommunities.org || [[Lists:Reading]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| reading@lists.vitalcommunities.org || [[Lists:Reading]] || October 23, 2026 || October 30, 2026 || Not Migrated
| royalton@lists.vitalcommunities.org || [[Lists:Royalton]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| royalton@lists.vitalcommunities.org || [[Lists:Royalton]] || October 20, 2026 || October 27, 2026 || Not Migrated
| ryegate@lists.vitalcommunities.org || [[Lists:Ryegate]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| ryegate@lists.vitalcommunities.org || [[Lists:Ryegate]] || October 20, 2026 || October 27, 2026 || Not Migrated
| sharon@lists.vitalcommunities.org || [[Lists:Sharon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| sharon@lists.vitalcommunities.org || [[Lists:Sharon]] || October 22, 2026 || October 29, 2026 || Not Migrated
| strafford@lists.vitalcommunities.org || [[Lists:Strafford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| strafford@lists.vitalcommunities.org || [[Lists:Strafford]] || October 20, 2026 || October 27, 2026 || Not Migrated
| thetford@lists.vitalcommunities.org || [[Lists:Thetford]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| thetford@lists.vitalcommunities.org || [[Lists:Thetford]] || October 21, 2026 || October 28, 2026 || Not Migrated
| tunbridge@lists.vitalcommunities.org || [[Lists:Tunbridge]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| tunbridge@lists.vitalcommunities.org || [[Lists:Tunbridge]] || October 21, 2026 || October 28, 2026 || Not Migrated
| vershire@lists.vitalcommunities.org || [[Lists:Vershire]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| vershire@lists.vitalcommunities.org || [[Lists:Vershire]] || October 22, 2026 || October 29, 2026 || Not Migrated
| west_fairlee@lists.vitalcommunities.org || [[Lists:West Fairlee]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| west_fairlee@lists.vitalcommunities.org || || || || Not Migrated
| west_lebanon@lists.vitalcommunities.org || [[Lists:West Lebanon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| west_lebanon@lists.vitalcommunities.org || || || || Not Migrated
| west_newbury@lists.vitalcommunities.org || [[Lists:West Newbury]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| west_newbury@lists.vitalcommunities.org || || || || Not Migrated
| west_norwich@lists.vitalcommunities.org || [[Lists:West Norwich]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| west_norwich@lists.vitalcommunities.org || || || || Not Migrated
| windsor@lists.vitalcommunities.org || [[Lists:Windsor]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| windsor@lists.vitalcommunities.org || [[Lists:Windsor]] || October 21, 2026 || October 28, 2026 || Not Migrated
| woodstock@lists.vitalcommunities.org || [[Lists:Woodstock]] || October 23, 2026 || October 30, 2026 || Announced
|}
 
Each linked UVLists list page includes its new address, joining instructions, and local guidelines.
 
== Not yet scheduled ==
 
{| class="wikitable"
! Vital Communities list
! Planning status
|-
|-
| woodstock@lists.vitalcommunities.org || Woodstock (list page in preparation) || || || Not Migrated
| lrn@lists.vitalcommunities.org
| List page in preparation; schedule to be determined.
|}
|}


== Migration process ==
== Migration process ==


Each list follows this general process:
Each list follows this general process. The communication templates should be reviewed and updated with the list’s specific dates, addresses, and contacts before they are sent.
# On the '''Announcement Date''' a notice that the list is moving is sent to the existing list, containing details for how to opt-out and the closing date of the existing list (typically 7 calendar days) ([[Vital Communities List Migration/01-move-announcement|Sample Announcement]])
 
#* List Administrators will receive a separate announcement with additional steps to take before the closing date ([[Vital Communities List Migration/02-list-administrator-review|Sample Admin Announcement]])
# '''Announce the move.''' On the '''Announcement Date''', send the [[Vital Communities List Migration/01-move-announcement|move announcement]] to the existing list. It explains the new list, the opt-out process, and the planned cutover date.
#* Existing list subscribers opt-out by unsubscribing from the existing list before the '''Cutover Date'''
# '''Review list information and allow opt-out.''' List administrators receive the [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] so they can confirm the public list information. Existing subscribers who do not want to move can unsubscribe from the Vital Communities list before the '''Cutover Date'''.
# On the '''Cutover Date''' another notice will be sent to the remaining list members, stating that the list will be closing at the end of the day. ([[Vital Communities List Migration/03-closure-announcement|Sample Closing Announcement]])
# '''Cut over the list.''' On the '''Cutover Date''', send the [[Vital Communities List Migration/03-closure-announcement|closure announcement]] to remaining subscribers. Place the previous list in '''moderated mode''' so new posts are not distributed, and enable the [[Vital Communities List Migration/05-old-list-autoresponse|old-list autoresponse]] to direct senders to the new list for the period set for that migration.
#* The existing list will be moved to '''moderated mode''', so no posts will be passed to subscribers. New posts to the existing list will receive an auto-response stating the list has moved and where to find the new list. ([[Vital Communities List Migration/05-old-list-autoresponse|Sample Autoresponse]])
# '''Transfer subscribers and welcome them.''' Import subscribers who did not opt out, including their delivery preferences. Then send the [[Vital Communities List Migration/04-uvlists-welcome-message|UVLists welcome message]] with information about the list, its moderators, and where to get help.
# Subscribers who did not opt out are imported with their delivery preferences. A welcome message with information about the list, its moderators, and how to get help is then sent. ([[Vital Communities List Migration/04-uvlists-welcome-message|Sample Welcome Message]])


[[Category:List Migration]]
[[Category:List Migration]]
Retrieved from "https://uvlists.org/wiki/Vital_Communities_List_Migration"