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Vital Communities List Migration: Difference between revisions

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== Background ==
== Overview ==


As described in [[News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists]], I have been working to organize and document the migration process. This page and subpages should contain everything relating to the actual migration of the lists from Vital Communities to UVLists
As described in [[News/uvlists-and-vital-communities-reach-an-agreement-regarding-transitions-of-upper-valley-lists]], UVLists is documenting the migration of community email lists from Vital Communities to UVLists. This page tracks the planned schedule and process; its subpages provide reusable communications for subscribers and list administrators.


== List Migration Schedule ==
Common questions are answered in the [[Vital Communities List Migration/FAQ|list migration FAQ]]. For help with a migration or a question about a particular list, email [mailto:helpdesk@uvlists.org helpdesk@uvlists.org]. Other addresses are on the [[Contact|Contact UVLists]] page.


As we work to migrate lists from Vital Communities, the lists will be moved according to the following schedule
== What subscribers need to do ==


Status means one of the following
Subscribers do not need to take action to move to the new UVLists list. Unless they unsubscribe from the Vital Communities list before its '''Cutover Date''', their subscription and delivery preference will be transferred. After the move, use the new list address shown on the list’s UVLists page.
* '''Not Migrated''' - Migration has not started.
 
* '''UVList Signup''' - Existing Vital Communities subscribers have been notified. New list has been created on lists.uvlists.org, open for subscribing, but not posting.
== Before your list moves ==
* '''Migrated''' - List has been fully migrated to UVLists, old Vital Communities list is closed, autoresponders notifying posters and subscribers of the move is in place.
 
* '''Complete''' - Old Vital Communities list has been fully closed.
A few minutes of preparation helps the new list's messages reach your inbox instead of your spam folder.
 
# '''Add the new list to your contacts.''' Every list has a ready-made contact card. Open the list's page from the table below, find '''VCard File''' in the '''Mailing List Info''' box, and select the link. You can also get the card from the list's short page at <code>go.uvlists.org</code> (for example, <code><nowiki>https://go.uvlists.org/norwich</nowiki></code>). With the card saved, your email program fills in the correct new address when you write to the list.
# '''Mark UVLists mail as safe.''' If your email service has a safe senders or approved senders list, add <code>lists.uvlists.org</code> to it.
# '''Check your spam folder after the cutover date.''' If a list message lands there, mark it as ''not spam''. Your email service learns from this.
 
For step-by-step help, see [[Help:Subscribing|Subscribing]] and [[Help:Delivery problems|Delivery problems]]. If something still is not working, email [mailto:helpdesk@uvlists.org helpdesk@uvlists.org].
 
== What list administrators need to do ==
 
List administrators should review the list’s public page for accuracy, including its purpose, guidelines, owner-contact address, and joining instructions. The [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] explains what to check and how to submit corrections.
 
== Migration schedule ==
 
The schedule below shows the planned announcement and cutover dates for each list. Dates and status may change as migration work progresses.
 
The status column uses these terms:
 
{| class="wikitable"
! Status
! Meaning
|-
| Not migrated
| Migration has not started.
|-
| Announced
| Existing Vital Communities subscribers have been notified and can opt out before the cutover date. The new list is available for subscriptions but not yet for posting.
|-
| Migrated
| The list is operating on UVLists, the prior Vital Communities list is closed, and an autoresponse directs senders to the new address.
|-
| Complete
| The prior Vital Communities list has been fully retired.
|}


{| class="wikitable sortable"
{| class="wikitable sortable"
Line 18: Line 51:
! VC List !! UVL List !! Announcement Date !! Cutover Date !! Current Status
! VC List !! UVL List !! Announcement Date !! Cutover Date !! Current Status
|-
|-
| barnard@lists.vitalcommunities.org || [[Lists:Barnard]] || October 20th 2026 || October 27th 2026 || Not Migrated
| barnard@lists.vitalcommunities.org || [[Lists:Barnard]] || October 20, 2026 || October 27, 2026 || Announced
|-
| bradford@lists.vitalcommunities.org || [[Lists:Bradford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| bradford@lists.vitalcommunities.org || [[Lists:Bradford]] || October 20th 2026 || October 27th 2026 || Not Migrated
| bridgewater@lists.vitalcommunities.org || [[Lists:Bridgewater]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| bridgewater@lists.vitalcommunities.org || [[Lists:Bridgewater]] || October 20th 2026 || October 27th 2026 || Not Migrated
| brownsville@lists.vitalcommunities.org || [[Lists:Brownsville]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| brownsville@lists.vitalcommunities.org || [[Lists:Brownsville]] || October 21st 2026 || October 28th 2026 || Not Migrated
| chelsea@lists.vitalcommunities.org || [[Lists:Chelsea]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| chelsea@lists.vitalcommunities.org || [[Lists:Chelsea]] || October 21st 2026 || October 28th 2026 || Not Migrated
| claremont@lists.vitalcommunities.org || [[Lists:Claremont]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| claremont@lists.vitalcommunities.org || [[Lists:Claremont]] || October 21st 2026 || October 28th 2026 || Not Migrated
| enfield@lists.vitalcommunities.org || [[Lists:Enfield]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| enfield@lists.vitalcommunities.org || [[Lists:Enfield]] || October 21st 2026 || October 28th 2026 || Not Migrated
| fairlee@lists.vitalcommunities.org || [[Lists:Fairlee]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| fairlee@lists.vitalcommunities.org || [[Lists:Fairlee]] || October 20th 2026 || October 2th 2026 || Not Migrated
| grafton@lists.vitalcommunities.org || [[Lists:Grafton]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| grafton@lists.vitalcommunities.org || [[Lists:Grafton]] || October 21st 2026 || October 28th 2026 || Not Migrated
| grantham@lists.vitalcommunities.org || [[Lists:Grantham]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| grantham@lists.vitalcommunities.org || [[Lists:Grantham]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| groton_area@lists.vitalcommunities.org || [[Lists:Groton]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| groton_area@lists.vitalcommunities.org || || || || Not Migrated
| hanover@lists.vitalcommunities.org || [[Lists:Hanover]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| hanover@lists.vitalcommunities.org || [[Lists:Hanover]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| hartford@lists.vitalcommunities.org || [[Lists:Hartford]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| hartford@lists.vitalcommunities.org || [[Lists:Hardford]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| haverhill@lists.vitalcommunities.org || [[Lists:Haverhill]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| haverhill@lists.vitalcommunities.org || [[Lists:Haverhill]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| lebanon@lists.vitalcommunities.org || [[Lists:Lebanon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| lebanon@lists.vitalcommunities.org || [[Lists:Lebanon]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| lyme@lists.vitalcommunities.org || [[Lists:Lyme]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| lyme@lists.vitalcommunities.org || [[Lists:Lyme]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| mascoma@lists.vitalcommunities.org || [[Lists:Mascoma]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| mascoma@lists.vitalcommunities.org || [[Lists:Mascoma]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| newbury@lists.vitalcommunities.org || [[Lists:Newbury]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| newbury@lists.vitalcommunities.org || [[Lists:Newbury]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| norwich@lists.vitalcommunities.org || [[Lists:Norwich]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| norwich@lists.vitalcommunities.org || [[Lists:Norwich]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| orford@lists.vitalcommunities.org || [[Lists:Orford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| orford@lists.vitalcommunities.org || [[Lists:Orford]] || October 20th 2026 || October 2th 2026 || Not Migrated
| piermont@lists.vitalcommunities.org || [[Lists:Piermont]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| piermont@lists.vitalcommunities.org || [[Lists:Piermont]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| plainfield@lists.vitalcommunities.org || [[Lists:Plainfield]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| plainfield@lists.vitalcommunities.org || [[Lists:Plainfield]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| pomfret@lists.vitalcommunities.org || [[Lists:Pomfret]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| pomfret@lists.vitalcommunities.org || [[Lists:Pomfret]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| reading@lists.vitalcommunities.org || [[Lists:Reading]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| reading@lists.vitalcommunities.org || [[Lists:Reading]] || October 23rd 2026 || October 30th 2026 || Not Migrated
| royalton@lists.vitalcommunities.org || [[Lists:Royalton]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| royalton@lists.vitalcommunities.org || [[Lists:Royalton]] || October 20th 2026 || October 27th 2026 || Not Migrated
| ryegate@lists.vitalcommunities.org || [[Lists:Ryegate]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| ryegate@lists.vitalcommunities.org || [[Lists:Ryegate]] || October 20th 2026 || October 27th 2026 || Not Migrated
| sharon@lists.vitalcommunities.org || [[Lists:Sharon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| sharon@lists.vitalcommunities.org || [[Lists:Sharon]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| strafford@lists.vitalcommunities.org || [[Lists:Strafford]] || October 20, 2026 || October 27, 2026 || Announced
|-
|-
| strafford@lists.vitalcommunities.org || [[Lists:Strafford]] || October 20th 2026 || October 27th 2026 || Not Migrated
| thetford@lists.vitalcommunities.org || [[Lists:Thetford]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| thetford@lists.vitalcommunities.org || [[Lists:Thetford]] || October 21st 2026 || October 28th 2026 || Not Migrated
| tunbridge@lists.vitalcommunities.org || [[Lists:Tunbridge]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| tunbridge@lists.vitalcommunities.org || [[Lists:Tunbridge]] || October 21st 2026 || October 28th 2026 || Not Migrated
| vershire@lists.vitalcommunities.org || [[Lists:Vershire]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| vershire@lists.vitalcommunities.org || [[Lists:Vershire]] || October 22nd 2026 || October 29th 2026 || Not Migrated
| west_fairlee@lists.vitalcommunities.org || [[Lists:West Fairlee]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| west_fairlee@lists.vitalcommunities.org || || || || Not Migrated
| west_lebanon@lists.vitalcommunities.org || [[Lists:West Lebanon]] || October 22, 2026 || October 29, 2026 || Announced
|-
|-
| west_lebanon@lists.vitalcommunities.org || || || || Not Migrated
| west_newbury@lists.vitalcommunities.org || [[Lists:West Newbury]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| west_newbury@lists.vitalcommunities.org || || || || Not Migrated
| west_norwich@lists.vitalcommunities.org || [[Lists:West Norwich]] || October 23, 2026 || October 30, 2026 || Announced
|-
|-
| west_norwich@lists.vitalcommunities.org || || || || Not Migrated
| windsor@lists.vitalcommunities.org || [[Lists:Windsor]] || October 21, 2026 || October 28, 2026 || Announced
|-
|-
| windsor@lists.vitalcommunities.org || [[Lists:Windsor]] || October 21st 2026 || October 28th 2026 || Not Migrated
| woodstock@lists.vitalcommunities.org || [[Lists:Woodstock]] || October 23, 2026 || October 30, 2026 || Announced
|}
 
Each linked UVLists list page includes its new address, joining instructions, and local guidelines.
 
== Not yet scheduled ==
 
{| class="wikitable"
! Vital Communities list
! Planning status
|-
|-
| woodstock@lists.vitalcommunities.org || [[Lists:Woodstock]] || || || Not Migrated
| lrn@lists.vitalcommunities.org
| List page in preparation; schedule to be determined.
|}
|}


== Migration Process ==
== Migration process ==
 
Each list follows this general process. The communication templates should be reviewed and updated with the list’s specific dates, addresses, and contacts before they are sent.


In brief; The process is as described below;
# '''Announce the move.''' On the '''Announcement Date''', send the [[Vital Communities List Migration/01-move-announcement|move announcement]] to the existing list. It explains the new list, the opt-out process, and the planned cutover date.
# On the '''Announcement Date''' a [[Vital Communities List Migration/01-move-announcement|notice that the list is moving]] is sent to the existing list, containing details for how to opt-out and the closing date of the existing list (typically 7 calendar days)
# '''Review list information and allow opt-out.''' List administrators receive the [[Vital Communities List Migration/02-list-administrator-review|administrator review request]] so they can confirm the public list information. Existing subscribers who do not want to move can unsubscribe from the Vital Communities list before the '''Cutover Date'''.
#* Existing list subscribers opt-out by unsubscribing from the existing list before the '''Cutover Date'''
# '''Cut over the list.''' On the '''Cutover Date''', send the [[Vital Communities List Migration/03-closure-announcement|closure announcement]] to remaining subscribers. Place the previous list in '''moderated mode''' so new posts are not distributed, and enable the [[Vital Communities List Migration/05-old-list-autoresponse|old-list autoresponse]] to direct senders to the new list for the period set for that migration.
# On the '''Cutover Date''' another notice will be sent to the remaining list members, stating that the list will be closing at the end of the day.
# '''Transfer subscribers and welcome them.''' Import subscribers who did not opt out, including their delivery preferences. Then send the [[Vital Communities List Migration/04-uvlists-welcome-message|UVLists welcome message]] with information about the list, its moderators, and where to get help.
#* The existing list will be moved to '''moderated mode''', so no posts will be passed to subscribers. Subscribers will be migrated to UVLists at this time.
# Subscribers will be migrated, including list delivery preferences, will be imported. A welcome message containing additional information about the list, moderators and how to get help will be sent.


[[Category:Mailing lists]] [[Category:List Migration]]
[[Category:List Migration]]
Retrieved from "https://uvlists.org/wiki/Vital_Communities_List_Migration"