KurthBemis: Created page with "'''I. Before Wednesday''' * '''Ted:''' Circulate the Nonprofit Insurance Alliance quote and a general liability quote, and put the follow-up questions in IV to the broker. D&O application submitted. (updated) * '''Ted and Kerry:''' Draft a one-page projected first-year budget and short funding note, for the carrier and for Board approval. (new) * '''Ted and Kerry:''' Find out what Mascoma needs to open an account, including any form of resolution. * '''Kerry:''' Offer..."

2026-10-13T18:54:40Z

Created page with "'''I. Before Wednesday''' * '''Ted:''' Circulate the Nonprofit Insurance Alliance quote and a general liability quote, and put the follow-up questions in IV to the broker. D&O application submitted. (updated) * '''Ted and Kerry:''' Draft a one-page projected first-year budget and short funding note, for the carrier and for Board approval. (new) * '''Ted and Kerry:''' Find out what Mascoma needs to open an account, including any form of resolution. * '''Kerry:''' Offer..."

New page

'''I. Before Wednesday'''

* '''Ted:''' Circulate the Nonprofit Insurance Alliance quote and a general liability quote, and put the follow-up questions in IV to the broker. D&O application submitted. (updated)
* '''Ted and Kerry:''' Draft a one-page projected first-year budget and short funding note, for the carrier and for Board approval. (new)
* '''Ted and Kerry:''' Find out what Mascoma needs to open an account, including any form of resolution.
* '''Kerry:''' Offer a view on the fiscal year (July–June vs. calendar).
* '''Kurth:''' Get Electric Embers' migration timeline, what they need from us, and the annual hosting cost. (expanded)
* '''Stan:''' Confirm with F.X. the terms of the ECFiber match and whether ECFiber's board has approved it.
* '''Dave:''' Compile newsroom contacts.
* '''Directors:''' Review the attachments and be prepared to disclose any ties to VC.

'''II. For Decision'''

# '''Organizational resolutions:''' adopting the Bylaws, electing officers, and authority for the EIN, bank account, and insurance. Open items: fiscal year; bank and signature threshold; insurance premium cap; first annual meeting date; Vice President; copyright agent.
# '''Projected first-year budget.''' (new)
# '''Transition Agreement''', by separate resolution: approval; adopting the Subscriber Terms of Use, which must include VC's statement; Electric Embers cost cap; and whether Kevin signs only once insurance is bindable. (expanded)

'''III. For Discussion'''

# '''Migration Plan:''' timeline, target date, subscriber notices (which must carry VC's statement in bold), whitelisting web page, admin template. (expanded)
# '''Press Release:''' timing, approval, press contact, media list, and advance copy to VC.
# '''Fundraising:''' donation mechanics and acknowledgments.
# '''501(c)(3):''' Form 1023-EZ timing and the New Hampshire registration question.
# '''Policies:''' Discussion List Guidelines and a privacy policy before Closing, since the Terms incorporate both; who drafts the rest. (expanded)
# '''Board Expansion:''' nominating process for the first annual meeting.

'''IV. Insurance (Ted)'''

* '''Historical financials.''' VC's 990 won't break out the lists, so I wouldn't rely on it. The carrier wants context, and we can give it directly: 38 lists, about 28,000 subscribers, run by volunteers for 20+ years, with Electric Embers hosting as essentially the only direct cost. Kurth's EE number is effectively the lists' historical budget.
* '''Budget.''' A one-page projected budget approved by the Board tomorrow, plus a short paragraph on funding, should satisfy the carrier. Likely expenses: EE hosting, insurance, the 1023-EZ fee ($275), the Copyright Office agent fee ($6), domain and email, bank fees, and state filings. Likely revenue: the ECFiber match, Kerry's contribution, and donations.
* '''Tax exemption.''' It doesn't come with the EIN. We'll apply on Form 1023-EZ; the determination letter takes several months but is retroactive to September 21 if we file within 27 months. For the carrier: a Vermont nonprofit organized for 501(c)(3) purposes, application forthcoming.
* '''Coverage.''' The Internet Liability language you sent covers defamation, privacy, and copyright, which is what matters most for us. Three follow-ups for the broker:

<blockquote>
# Does "Internet Activity" include running email lists and distributing posts written by subscribers?
# If a volunteer list administrator is sued personally over a post, and UVLists isn't named, is that covered? Does it change if UVLists indemnifies the volunteer?
# What's the retroactive date? And can they quote general liability, which our agreement with VC requires?
</blockquote>

Meetings/09302026/agenda - Revision history